Hotel Receipt Template
Last updated: Nov 9, 2026
A hotel receipt, or folio, lists a guest’s stay: arrival date, number of nights, room rate, taxes and extras such as breakfast and parking. This free hotel receipt template lays that out. Edit the stay details, check the total, and download a PNG or PDF for a guest or an expense claim.
This layout suits businesses such as Marriott, Hilton, Hyatt, Holiday Inn. Type any business name you are entitled to use, or browse the brand templates for a matching logo and layout.
Start from a template
110 templates available. Search above or browse all templates
Fits names like Marriott, Hilton, Hyatt, Holiday Inn. Type any business name under Business.
Harbor View Hotel receipt
Free downloads carry a small watermark.
What a hotel receipt should show
Folio with nights, room charges and city tax. These are the parts reviewers look for, and each one is an editable field in the layout above.
- 1
Hotel name and address
Identifies the property for an expense report.
- 2
Guest name and room
Who stayed and in which room.
- 3
Arrival, departure and nights
The dates the charges cover.
- 4
Room rate per night
Shown with the number of nights.
- 5
Extras
Breakfast, parking, minibar and other services on their own lines.
- 6
Taxes and total
Occupancy or city tax listed separately from the room rate.
The sample hotel receipt
The layout above opens with these example lines. Replace any of them with your own items, quantities and prices and the totals update on their own.
| Line on the sample | Qty | Unit price | Amount |
|---|---|---|---|
| Deluxe King, per night | 2 | $149.00 | $298.00 |
| Breakfast buffet | 2 | $18.00 | $36.00 |
| Parking, per night | 2 | $20.00 | $40.00 |
| Total with tax and tip | $418.88 | ||
How to use a hotel receipt template
- Coffee shop, two cappuccinos and a sandwichGenerate with AI1
Open the hotel layout
The editor above already holds this layout with example details, so you start from something that looks right.
- Cappuccino 12oz24.50Turkey Sandwich18.25Blueberry Muffin13.50+ Add itemTotal $20.752
Replace the example details
Type your own business name, address and line items. Totals, tax and tip recalculate as you type.
- Upload your logo80 mm58 mmBarcode3
Check the numbers and add a logo
Read the total against your records, then upload your own logo and pick the paper width that matches your printer.
- PNGPDFNo watermarkDownload4
Download the receipt
Export a PNG or a receipt-sized PDF. Free downloads carry a watermark; one credit removes it.
Business travel claims
Finance teams often ask for the folio, not just a card slip, because it itemises room and extras. A receipt that separates the room rate from tax and extras is easier to approve.
Small hotels and guesthouses
If you run a small property, a tidy folio at check-out leaves a good impression. Save your standard room rates, add your tax number and use the clean font for a more formal look.
Use it honestly
Make receipts that record a transaction that really happened, or that are clearly samples, mock-ups or teaching examples. Do not use a receipt to claim money, a refund or a deduction you are not owed, or to pass it off as issued by another business. Our Acceptable Use Policy explains the rules. Free downloads carry a small watermark; one credit removes it, and credit packs never expire.
Hotel Receipt Template questions
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