Gas Station Receipt Template
Last updated: Nov 9, 2026
A gas station receipt records a fuel purchase: the pump, the fuel grade, the volume, the price per unit and the total. This free gas station receipt template has those lines ready. Enter your volume and price, let the total calculate, and download a PNG or PDF for your mileage or expense log.
This layout suits businesses such as Shell, BP, Exxon, Chevron, Mobil. Type any business name you are entitled to use, or browse the brand templates for a matching logo and layout.
Start from a template
110 templates available. Search above or browse all templates
Fits names like Shell, BP, Exxon, Chevron. Type any business name under Business.
Metro Fuel receipt
Free downloads carry a small watermark.
What a fuel receipt should show
Pump receipt with gallons, price per gallon and pump number. These are the parts reviewers look for, and each one is an editable field in the layout above.
- 1
Station name and address
Shows where the fuel was bought.
- 2
Date, time and pump number
Lets you match the fill-up to a card charge.
- 3
Fuel grade
Regular, premium or diesel, since price differs.
- 4
Volume and price per unit
Gallons or litres multiplied by the unit price gives the fuel total.
- 5
Other purchases
Water, snacks or a car wash listed on separate lines.
- 6
Payment method
Card type and last four digits, or cash.
The sample gas station receipt
The layout above opens with these example lines. Replace any of them with your own items, quantities and prices and the totals update on their own.
| Line on the sample | Qty | Unit price | Amount |
|---|---|---|---|
| Fuel 11.842 gal @ $3.499 | 1 | $41.44 | $41.44 |
| Bottled Water | 1 | $1.89 | $1.89 |
| Total with tax and tip | $43.33 | ||
How to use a gas station receipt template
- Coffee shop, two cappuccinos and a sandwichGenerate with AI1
Open the gas station layout
The editor above already holds this layout with example details, so you start from something that looks right.
- Cappuccino 12oz24.50Turkey Sandwich18.25Blueberry Muffin13.50+ Add itemTotal $20.752
Replace the example details
Type your own business name, address and line items. Totals, tax and tip recalculate as you type.
- Upload your logo80 mm58 mmBarcode3
Check the numbers and add a logo
Read the total against your records, then upload your own logo and pick the paper width that matches your printer.
- PNGPDFNo watermarkDownload4
Download the receipt
Export a PNG or a receipt-sized PDF. Free downloads carry a watermark; one credit removes it.
Mileage and business use
Tax and reimbursement rules usually want the date, the amount and the nature of the expense. A fuel receipt that also shows volume and unit price gives a reviewer what they need. Pair it with a mileage log for the trip the fuel was used on.
Fleet and small business owners
If you buy fuel for several vehicles, keep one receipt per fill-up and put the plate number in a note row. The editor lets you add extra detail rows such as plate number or odometer reading.
Use it honestly
Make receipts that record a transaction that really happened, or that are clearly samples, mock-ups or teaching examples. Do not use a receipt to claim money, a refund or a deduction you are not owed, or to pass it off as issued by another business. Our Acceptable Use Policy explains the rules. Free downloads carry a small watermark; one credit removes it, and credit packs never expire.
Gas Station Receipt Template questions
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